Simply put; you save space, save time to access documents, and protect important records.

Increase staff productivity. Savings will be achieved through a reduction in staff requirements to process existing level of business, or processing more future business with same number of staff.

Customer care improvement. Increase income because you can retain more customers and acquire new ones. Sharing more information and enabling collaborative working can help the organisation improve the delivery of new products and speed up the return on investment.

Placing key information so that it is accessed via a web-site, and ensuring it is current, enables customers and staff to access and download content saves the cost of; printing, postage, copying and filing. There are also savings in furniture and consumables. Many organisations distribute policies and procedures, agendas, paper and minutes in this manner.

By implementing a solution that processes orders/queries within 24 hours, rather than five to 10 days, can significantly improve cash flow.

Organisations with paper-intensive processes will save space by implementing a digital system. Increased staff productivity will mean more work can be carried out with less need for additional staff space. If areas currently used for storage space can be freed up and used productively, the organisation can make savings (if the organisation would have needed to move premises these savings can potentially be very large.)

It is easier to take a back-up copy of digital files, enabling organisations to protect documents required for regulatory requirements and/or critical to the continued operation of the organisation.

An electronic document management system (eDMS) is a computer system used to track and store electronic documents and/or images of paper documents.

We can provide advice and assistance in delivering electronic records management within your organisation. From a simple electronic document scanning management solution that enables you to save space, access documents quickly and protects them from potential loss. To digital mailroom and invoice processing solutions - delivering substantial benefits and value add to your organisations back-office processes.

The process of converting text and graphic paper documents, photo's, microfilm or other files into digital images.

Document scanning involves;

    ● Collection and delivery - can be arranged anywhere in the UK.
    ● Preparation - removal of file covers, staples, etc.
    ● Scanning - volume conversion of paper into digital images.
    ● Document storage - 30 days FREE to give you time to check.
    ● Document retrieval - if you need a document while it is in our care, we can retrieve it
       and get it (or an electronic copy) to you.
    ● Secure destruction - If you wish the paper can be confidentially shredded, pulped and
       recycled.

Data capture may be as simple as keeping track of unique document identifiers; a simple file name, invoice number, or name. Indexing exists mainly to support retrieval of the right file.

But often it takes a more complex form, providing classification through the documents' metadata (a number of key index fields) or even through word indexes extracted from the documents' contents.

SWM is also capable of extracting multiple data fields from structured forms, questionnaires, application forms, etc. Providing clients with the data they need to support their business processes.

Our digital mailroom and invoice processing services employ the latest optical character recognition (OCR) and intelligent document recognition (IDR) technologies to recognise document formats such as; an invoice, a CV, a form, a photo, a passport, a cheque. This enables classification and routing of documents, full text searches on electronic documents and/or extraction of key information, such as header and line items on invoices.