Document Management Services

Improve efficiency in the mailroom function by the scanning and intelligent distribution of incoming mail. Mail is sent to a PO Box, is scanned, and then routed to individual recipients, groups or workflow systems. Eliminates the geographical limitations of traditional mail handling, and by outsourcing; end users reap the benefits by eliminating training costs and the outlay for buying and maintaining capital equipment. Our digital mailroom service will consolidate and reduce mail processing costs and increase efficiency. Customer service can also be improved by enabling a quick response to queries. Tracking of mail is made easier, and the misdirection or loss of mail is reduced. The digital mailroom also ensures business continuity in the event of disaster.

Invoice processing is a serious overhead for all business. Every invoice must be opened, sorted, matched to the purchase order, paid and filed. Reduce these costs by outsourcing to an invoice processing service. The process captures and classifies all information on invoices in both paper and electronic formats. Designed to work with various ERP, finance and purchasing systems, line items can be extracted and interpreted in both single and multi-page invoices. Used in conjunction with the digital mailroom it can provide an end to end solution to your invoice processing. Eliminate 100% of paper invoices from day-one!

Our online hosting solution can store any type of document and can be accessed anywhere via a standard web browser.
    - Security features ensure data remains confidential
    - No IT expenses, you subscribe to a service
    - Fully backed up and protected
    - Enables collaboration
    - Easy to use

Save time, space and money by having current documents scanned on a daily, weekly or agreed timescale basis; we can even offer a 24-hour turnaround of processed documents. Retrieval of electronic files is much faster than having to manually search. We can also offer secure destruction of documents if required. If a file is required whilst with us, we can either fax or email this back to you within half an hour of your request.

Also know as Business Continuity Planning, this can be an essential tool for getting a business up and running within hours to days instead of weeks to months, if at all, in the event of a disaster. Of course, if important company records are in electronic format instead of paper copies, it can be far easier and quicker to get a business back on its feet, particularly if off-site back up copies are kept or an on-line hosted service is used.

Storing archived documents can take up a vast amount of space within business premises, not to mention the risk of losing those documents should a disaster occur! Having the archive scanned to electronic image and storing to CD or DVD will prolong the life and protect those compliance documents that need to be retained for a specific time.