17th March 2009, Why Outsource? After all it's cheaper to do-it-yourself….isn't it?! This discussion crops up with quite a few potential clients who simply say "we'll just buy our own scanner and hire in a couple of temps."
Why outsource your scanning?It's cheaper to do it yourself…yes/no?
The calculation is simple; the cost of scanning a box of documents is;
The collection charge,
+ Office space for storage, preparation, scanning, indexing and quality check
+ Preparation of documents; Number of hours * loaded-labour rate (LLR),
+ Scanning cost; Operator time to scan * LLR * efficiency factor
+ Indexing; Number of hours * LLR to index
= Equals the cost to scan one box of documents.
+ Preparation of documents; Number of hours * loaded-labour rate (LLR),
+ Scanning cost; Operator time to scan * LLR * efficiency factor
Cost of scanning equipment - Hardware
Software (capture S/W)
Service contractor/> Consumables
Training
Service contractor/> Consumables
Training
+ Indexing; Number of hours * LLR to index
Quality checks
Cost of rework (re-scans, re-index, miss placed documents, etc)
+ Supervision costs, holiday pay, sickness cover...Cost of rework (re-scans, re-index, miss placed documents, etc)
= Equals the cost to scan one box of documents.
How much would it cost you?
Intangible factors; Does the process need to be accredited to BS EN ISO 9001:2000, with the scope including; BIP 0008-1 the Code of Practice for Legal Admissibility of Information Stored on Electronic Document Management Systems.
Our FREE and no-obligation offer to you.
We are happy to scan a box of your documents for FREE with no obligation and just tell you how much we would have charged.
All we ask is that you then prepare, scan and index the same box, and add up the costs.
We would then like to sit down and talk about your experience of the process, look at the costs involved, and discuss how you would like to proceed.
Please give me a call now-let's talk and arrange your FREE sample box for scanning.